Administrative Specialist- COM

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

NYIT’s College of Osteopathic Medicine seeks an Administrative Specialist for the Department of Clinical Education located at our Long Island (Old Westbury) campus. Reporting to the Director, the Administrative Specialist will help support our Clinical Education Program for third- and fourth-year medical students.

Responsibilities include:

• Use online resources, some internal and some third-party external, to coordinate/track multiple academic requirements for third- and fourth-year medical students.
• Communicate with students weekly regarding the completion of their academic requirements.
• Maintain and update Clinical Education Shared Drive and other operational databases.
• Serve as a back-up for the operation of VSAS and Technology-Mediated Online Curriculum Resources.
• Interact with medical students and Affiliated and Non-Affiliated sites to facilitate the scheduling of third- and fourth-year rotations.
• Serve as a back-up for COMAT-related tasks
• Process, file and upload documents to Learning Management Systems.
• Assist in the development and large-scale updates of the data entry systems/databases.
• Perform additional duties, as assigned

Bachelor’s degree is required.

1-2 years’ experience working in a college setting and/or a busy office environment.

Excellent organization, communication and customer service skills. 

Computer-savvy in the Windows 10 environment and comfortable with office technology. 

Proficiency in Microsoft Office software.

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of  generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.