Grants Finance Specialist

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university’s community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

Reporting to the Director, Sponsored Programs and Research (OSPAR), and a dotted reporting line to the Assistant Controller, the Grants Finance Specialist will be responsible for overseeing post-award grants management for Principal Investigators (PIs) within the Office of Sponsored Programs and Research (OSPAR). The Post-Award Grants Finance Specialist works closely with researchers and stakeholders across the University to ensure compliance with government and private funding agency policies, managing financial aspects such as grant purchase request review, account reconciliation, grant deposits, monitoring funding and expenditures, preventing overdrafts, and reviewing financial reports.

• To ensure compliance with applicable guidelines and policies, the incumbent is responsible for reviewing Notices of Award upon receipt, communicating key terms and conditions to PIs, and providing accurate guidance to PIs on cost principles, throughout the life of the award.
• Responsible for reviewing award set-up forms and budget modifications for consistency with applicable fringe and Indirect Cost rates, approved budgets, and available funding.
• Responsible for monitoring all grant accounts, managing account reconciliations, reviewing financial reports, resolving financial problems, and preventing overdrafts.
• Responsible for preparing allocations consistent with PI guidance and approved budgets for grant-funded personnel and for reconciling salary distributions.
• Oversees tracking additional compensation from grants accounts, including Faculty summer salaries.
• Oversees quarterly financial review process.
• Serves as the primary liaison with the Finance office.

Financial Approvals:

• Work in coordination with the finance office to review and approve purchasing card (P-card) monthly reconciliations for grant-related transactions.
• Serves as Initial Reviewer of grant-related reimbursement requests.
• Approves all grant-related additional compensations, salary distributions and cost transfers.
• Reviews all grant related purchases and follows up with the PIs accordingly.
• Follow-up with PI’s regarding their spend timeline and ensuring expenditures are made on grants within the project and budget period.
• Monitoring of the grant expenditure burn-rate and reporting these findings to the office of the Vice Provost for Research.

Other:

• Sub-award monitoring of grant expenditures and reporting requirements.
• Assist the finance office in training PI’s and staff on purchasing acquisitions and hiring pay process.
• Coordinate with the finance office and HR with the pay/stipend process in accordance with hiring students.
• Will be the primary OSPAR representative during Workday implementation and will input all relevant data into the system.
• Performs related duties and responsibilities as assigned.

• A Bachelor’s degree or equivalent and 3 years minimum of grant-related experience including managing grant finances, budgeting, and accounting experience. Master’s and accounting preferred. CPA a plus.
• Preferred experience in higher education or a non-profit organization.
• Demonstrated capacity for independent, service-oriented work, well-developed critical thinking, verbal and written communication skills, and the ability to foster cooperative relationships with university and external personnel is required.
• Advanced computer skills, including Microsoft Word and Excel and the ability to quickly master a range of administrative interfaces.
• Willingness to engage and explore developing AI platforms.
• Ability to direct, evaluate and communicate the work assigned to departments and senior administration.
• Experience with Workday and Oracle platforms preferred.
• Experience within an Institution of Higher Education or research related environment preferred.

New York Institute of Technology offers numerous opportunities to enhance personal and professional growth and provides employees with a competitive compensation and benefits program inclusive of  generous paid time off, holidays, tuition remission, and retirement plans with employer contributions.

New York Institute of Technology is an Equal Opportunity Employer – All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.