Assistant Registrar

Job Location(s) US-NY-Old Westbury
Posted Date 2 months ago(10/20/2021 3:26 PM)
Job ID
# of Openings
Position Type
Regular Full-Time


New York Institute of Technology offers 90 undergraduate, graduate, and professional degree programs in more than 50 fields of study, including computer science, data, and cybersecurity; biology and biomedical studies; architecture and design; engineering; health professions and medicine; IT and digital technologies; management; communications and marketing; education and counseling; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education, it welcomes more than 9,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world.


New York Tech embraces its mission to provide career-oriented professional education, give all qualified students access to opportunity, and support research and scholarship that benefits the larger world. More than 100,000 alumni comprise an engaged network of doers, makers, and innovators prepared change the world, solve 21st-century challenges, and reinvent the future.


For more information, visit


NYIT seeks an Assistant Registrar located at the Long Island (Old Westbury) campus.



Assures that the release of student data and information complies with FERPA and safeguard all forms, documents and information. This includes locking computers and cabinets when not in use.


Advises and counsels students and former students regarding academic requirements, progress to the degree and other academic issues.  Counsel regarding appropriate options and required actions to complete the degree.  Act as liaison to faculty and chairs to determine best and appropriate course of action.  Meets with students on a drop in, walk-in, or appointment basis throughout the semester.


Reviews student academic records to ensure degree requirements have been met for graduation. Assist with the review and distribution of diplomas. Help to build and update degree audits within PeopleSoft.


Creates and develops professional trainings for faculty, staff and students on PeopleSoft, EAB SSC and other software.  Teach clients appropriate use of the NYIT SIS to ensure compliance with NYIT and federal policy (FERPA).  Conduct virtual trainings, in person classes, webinars.  Trainings include goals, outcomes, assessment and evaluation.  Interface with C+M to develop web pages, market and advertise trainings.  Utilize conferencing tools for global and virtual trainings.  Design curriculum.  Interface with Institutional Research to create online evaluations.  Create and deliver internal Registrar professional development program for registrar staff. 


Provides leadership, coordination and evaluation for one or more assigned areas within Registrar.  Use sound judgement and critical thinking to independently resolve issues. Enforce policies and procedures ensuring NYIT maintains compliance with state and federal regulations including NYSED, FERPA and professional best practices.   Research and analyze policy issues in assigned area, create policy proposals and make policy recommendations in accordance with NYIT guidelines and state and federal regulations. Due to significant interaction with senior faculty, deans, staff, students and alumni demonstrate strong communication skills as well as diplomacy and professionalism. 


Acts independently to resolve OW campus issues.  Use judgment to identify issues impacting NYIT's academic integrity, act in the best interest of NYIT at all times including policy conflicts between outside constituents and NYIT NY.  Manage and oversee room scheduling software including, solving technical issues, training staff and faculty on appropriate use.  Audits and monitors room schedules ensuring compliance with NYIT policy.  Oversee technical implementations of software. Work in partnership with IT to implement technical solutions. 


Prepares and analyzes Classroom Utilization reports on scheduling to ensure compliance with Academic Affairs space utilization policies. Conduct annual review of campus classroom inventory. Maintains and audits the accuracy of the master classroom database working with the Information Technology office to maintain information.


Travel to the New York City (Manhattan) campus when required. Perform other duties as assigned.



A Bachelor’s degree is required. A Master’s degree is preferred.  A minimum of three (3) years in-depth, experience with databases and degree audit systems and knowledge of PeopleSoft student information system or other SIS, FERPA, and Microsoft Office products including Word and Excel is and ability and desire to acquire technical expertise as needed is preferred.


Ability to be collaborative, approachable and team oriented with mutual constituencies including faculty, students and staff in order to build strong working relationships and a positive work environment.   Ability to manage multiple projects simultaneously, as well as work independently. 


Ability to prioritize, plan, organize, and schedule in an efficient and productive manner with attention to detail  and meeting deadlines required. Professional and effective interpersonal, oral and written skills is required. 


We offer a competitive benefits package, including tuition remission, along with a professional work environment designed to enhance your career development.



Please submit cover letter & resume for consideration.



New York Institute of Technology is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity



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