• Executive Assistant

    Job Location(s) US-NY-Old Westbury
    Posted Date 1 month ago(1/23/2020 9:29 AM)
    Job ID
    Academic Affairs
    # of Openings
    Position Type
    Regular Full-Time
  • Overview

    New York Institute of Technology offers 90 undergraduate, graduate, and professional degree programs in more than 50 fields of study, including computer science, data, and cybersecurity; biology and biomedical studies; architecture and design; engineering; health professions and medicine; IT and digital technologies; management; communications and marketing; education and counseling; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education, it welcomes more than 9,000 students worldwide. The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world.


    New York Tech embraces its mission to provide career-oriented professional education, give all qualified students access to opportunity, and support research and scholarship that benefits the larger world. More than 100,000 alumni comprise an engaged network of doers, makers, and innovators prepared change the world, solve 21st-century challenges, and reinvent the future.


    For more information, visit nyit.edu.



    • Manages Vice President Academic Affairs calendar.
    • Researches and prepares materials for all meetings, including collecting or creating meeting agendas; meeting minutes; coordinating special arrangements for the room for set up, ordering food, setting up phone for conference calls, Zoom meetings, etc.
    • Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.
    • Prepares cover sheets for all documents for Provosts review.
    • Coordinates external constituents; potential donors, corporations, and members of public sector organizations. Liaise with state and local officials.
    • Manages multiple Academic Affairs events and initiatives. Liaise with Events Office for Provost Events and workshops. Manages all aspects of the Provost’s daily schedule. Arranges meetings and prepares for a variety of special events.
    • Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.
    • Coordinates project management system; data gathering, environmental scans, and data analysis. Assists Associate Provosts and Assistant Provost, as needed.
    • Prepares sensitive documents and reports related to faculty promotions, tenure, reappointments.
    • Coordinates Academic Affairs leadership searches, and administrative job searches for underlying offices. Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the institution.
    • Special projects as assigned by the VPAA.
    • Schedules and coordinates travel, including transportation, lodging, registration, and visa/passport as required. Completes travel reimbursement documents and travel expense reports
    • Maintain mailing lists and perform mail merges
    • Manages invoicing, requisitions and purchase orders


    • Bachelor’s degree
    • 3 years’ experience working directly for VP/Senior Management
    • Ability to work independently; Excellent time management skills; Strong organizational and project management skills; Ability to manage multiple priorities
    • Exceptional attention to detail and accuracy; Able to prioritize and demonstrates good judgment. Demonstrate leadership, creativity, and enthusiasm in facilitating goal accomplishment
    • Ability to provide senior management with comprehensive reporting.  Strong communication skills with management, peers, and direct reports.
    • Demonstrate leadership, creativity, and enthusiasm in facilitating goal accomplishment.
    • Good interpersonal skills and ability to function as a member of a team
    • Excellent technology skills. Proficient in PC/Windows and Apple/Macintosh. Microsoft Office (Word, Excel, Outlook and PowerPoint), Google Suite, Zoom/Skype, internet research


    • 7 years’ experience working for VP/Senior Management
    • Higher Education experience
    • Master’s degree



     Please submit cover letter & resume for consideration




    New York Institute of Technology is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity



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