Grants Specialist

US-NY-Old Westbury
3 months ago(10/20/2017 1:29 PM)
Job ID
Grants Office
# of Openings
Position Type
Regular Full-Time



Committed to educating the next generation of leaders and to inspiring innovation and advancing entrepreneurship, NYIT enrolls approximately 10,000 students on campuses in North America, China and the Middle East. As a forward-thinking institution NYIT has pioneered educational practices to serve student needs since 1955. NYIT offers 90 undergraduate, graduate and professional degrees in 50 fields of study and is home to students from more than 100 countries and from 50 states. Its seven schools and colleges include: School of Architecture and Design; College of Arts and Sciences, School of Engineering and Computing Sciences; School of Health Professions; School of Management; College of Osteopathic Medicine, and the newly formed School of Interdisciplinary Studies and Education.


The New York Institute of Technology (NYIT) in Old Westbury, New York currently seeks a Grants Specialist to join its Office of Sponsored Programs and Research (OSPAR).  OSPAR, an administrative unit of the Office of Academic Affairs, is responsible for administration of external funding received by NYIT in the form of grants and contracts for research and other scholarly activity.  OSPAR staff provide expertise and professional support to faculty and staff throughout the sponsored projects life cycle.


Under minimal supervision from the Assistant Provost/OSPAR Director, the Grants Specialist utilizes specialized skills and exercises discretion and independent judgement to aid faculty and staff in their pursuit and management of sponsored project funding in support of the Institute’s academic mission. The Grants Specialist is responsible for supporting proposal and budget preparation and award management for a large volume and diverse set of complex, federal and non-federal sponsored projects.

Duties include: identifying and disseminating funding opportunities to faculty and staff; interpreting sponsor guidelines, policies, regulations, and terms and conditions of awards; editing, formatting, and assembling grant and contract proposals, including form pages, cover letters, abstracts, biographical sketches, budgets, budget justifications, current and pending support information, facilities descriptions, letters of commitment, and appendices; assembly of institutional data and administrative information; facilitating the internal review, approval , and mailing or electronic submission of grant and contract proposals, including preparation of routing forms and letters of transmittal; assisting with registrations and uploads to sponsor systems; providing liaison with agency officials and sponsored programs staff at collaborating institutions; facilitating consortium arrangements including preparation, assembly, and submission of subcontract proposals, and preparation and monitoring of sub-award agreements; preparation and submission of just-in-time information including other support information, budget and proposal revisions, and compliance data; compilation and submission of grant progress reports; fulfillment of grant closeout requirements; database and file management; and website management.


The incumbent will be expected to maintain a working knowledge of federal policies, guidelines, and sponsor requirements, and to work proactively to ensure that NYIT’s sponsored programs and research are fully compliant with sponsor and institutional requirements.  He or she will provide and participate in trainings for faculty and staff; and prepare authoritative and timely responses to requests from other offices of NYIT for information on sponsored programs, for publicity, accreditation, reporting, or other business purposes.  Duties also include:  administration of NYIT’s internal grant programs; Institutional Review Board administration; and assisting in preparations for NYIT’s annual Faculty Scholars Reception.
The Grants Specialist must be able to take direction, and also to work with initiative and independence as a member of a dynamic team, meeting tight deadlines while maintaining quality control.  The successful candidate will put clients’ needs first, and develop and maintain cooperative working relationships with sponsors and with faculty, staff, and students from many campus departments.


 A Bachelor's Degree; a minimum of three (3) years of administrative experience with federal, state, and private agency grant and contract funding; significant experience preparing and submitting proposals and budgets for grants, contracts, and research; significant experience working with word processing, spreadsheets, databases, e-mail, Internet, and software including Microsoft Excel, Word, PowerPoint, and Outlook, and Adobe Acrobat Professional; experience working with web-based systems for electronic proposal submission and administration; and a working knowledge of federal, state, and non-profit sponsor regulations and policies including the Uniform Guidance and NIH and NSF grants policies, are required.


The incumbent must have the ability to interpret and apply policies and procedures independently; the ability to organize and prioritize tasks appropriately with respect to timelines; the ability to learn new skills and quickly absorb new information; the ability to investigate, analyze, and solve problems; and the ability to effectively present ideas and concepts in written and verbal formats.


In addition to a CV or resume, please include an original writing sample and a cover letter that addresses how your qualifications meet the requirements for the position.



EOE AA M/F/Vet/Disability


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